• Attentive listening and availability
• Pro-active approach and adaptability
• Seriousness and rigorous discipline
• Innovative and adapted tools
We organized our first Congress over 50 years ago!
Our exceptional longevity in that competitive sector takes root in our deep and sound knowledge and understanding of both the inside workings of congresses and conferences and the special legislation which applies to some business activities.
We love our work: our aim is to always assist our clients and partners in the step by step setting up of their convention, including preparation, progress and finalization. Constantly endeavoring excellence, we guarantee flexibility, reactivity and availability to cater for the most demanding clients and highest requirements of quality and efficiency.
Mathez is a family business and its efficiency is partly based on an organization kept simple: approval process and resulting action are undertaken in a timely manner : it should always be a short time from listening attentively to the customer’s needs and wishes to the formulation, implementation of a plan to attain them and assist in its realization.
Organizing conventions and conferences implies facing challenges of all kinds (coordination of speakers, availability/adequacy of staff and equipment required, logistics etc.) There are so many factors to consider and calling for specific solutions that our customers are due to need the help of a local expert. We constantly strive to bring them an added value in the services we offer. Going beyond our technical skills and concern for excellency and security to provide our clients with, we are strongly committed to keeping a number of values in our relations with clients, collaborators and partners: mutual trust, loyalty, respect, honesty and ethics, transparency and flexibility.
Last but not least, carefully listening to you and counseling you are core aspects of our trade to anticipate your needs….We stand by your side at all times throughout your project.
Our best reward will always be the renewed trust of our clients and partners!
- research and site inspections of possible venues that may host your congress
- Design and daily management of the website created for and dedicated to your event with your graphics and logo (useful information, online registration including accommodation, online payment)
- Management of registrations to the congress and to the various related activities
- Management of accommodation with online availabilities for exhibitors and participants (regular inspection visits at hotels, meetings with hotel managers, negotiations of rates, allotments and payment and cancellation policies; constant monitoring of available rates found on Internet)
- Management of the exhibition (map floor with stands lay-out, design and distribution of the exhibitor’s tender specifications, financial management and monitoring)
- Management of sponsors
- Social Program (official dinner for speakers, welcome reception, gala dinner, excursions for companions)
- Printing, storage, delivery and handing out of badges
- Audiovisual equipment, WiFi
- Meet & Greet, Reception and Hospitality arrangements
- VIP transfers
- Transferts VIP
- All transfers from/to airport, hotels and congress center or venue
- Transportation at preferential rates (air land, rail)